Accounting Supervisor - Social Services

BASIC FUNCTION

Under the direction of the Manager of Finance, the Accounting Supervisor – Social Services will be responsible for the preparation of annual budgets and various reporting requirements for Social Services on a monthly, quarterly, semi-annual and annual basis. The position will conduct reconciliations and review to ensure the accuracy and integrity of financial information related to Social Services. Duties include supervising the work of the Ontario Works Junior Accounting Clerk and Ontario Works Senior Accounting Clerk positions. The Accounting Supervisor – Social Services will also ensure that back-end supports related to finance are in place to support the efficient delivery of services across the Ontario Works division of Social Services. The Accounting Supervisor – Social Services is an ad hoc member of the Ontario Works management team in areas relating to Financial Services and is responsible for contributing towards the achievement of financial related outcomes.

PRINCIPAL RESPONSIBILITIES

Under the guidance, supervision and direction of the Manager of Finance, the Accounting Supervisor – Social Services has the following duties and responsibilities:

• Review and reconciliation of the daily bank deposits.
• Provide leadership and supervision to staff in a manner that develops, motivates, guides and directs them to be responsible and accountable.
• Provide advice to the Director of Ontario Works as well as other Managers concerning the effective delivery of Treasury related services.
• Monitor accounting practices and procedures to assure both County and Ministry standards are being maintained.
• Prepare the annual budget and contract submissions for the various provincial ministries responsible for social services.
• Administer social services contracts, including preparing monthly, quarterly, semiannual, and annual subsidy claims and reports for submission to the various ministries.
• Review of financial statements for variance to budget and to ensure accuracy of all transactions in the County’s financial system.
• Perform various month end processes including reconciliations, monthly accruals, and other journal entries as required.
• Update social services user fees as required.
• Assist with the prevention of cheque fraud by validating cheques to banks and cheque cashing agencies prior to the cashing of cheques.
• Monitor bank transactions, client accounts, outstanding cheque and direct deposit listings and follow up on outstanding items including cheque cancellations and stop payments for Ontario Works clients.
• Respond to requests for information and analysis as required including assisting with financial system coding requests.
• Assist with the annual audit as required.
• Other duties and special projects as assigned. 

MINIMUM QUALIFICATIONS

• Four year university degree in business or public administration.
• Completion of courses towards the Chartered Professional Accounting (CPA) designation preferred.
• Minimum four years of experience or equivalent in a municipal financial setting.
• Knowledge of public finance and fiscal planning.  Knowledge of municipal financial reporting requirements.
• Superior customer service, communication and problem solving skills.
• Ability to work in a team environment with staff with a wide range of financial experience and knowledge.
• Ability to work independently seeking guidance when required.
• Experience with Windows based financials. 
• Excellent computer skills and experience dealing with financial software (Oracle JD Edwards Enterprise One would be considered an asset).
• Proficient user of MS Word and Excel