Asset Management Analyst- 13 Month

BASIC FUNCTION

Under the direction of the Asset Management Programme Manager, the Asset Management Analyst will be responsible for conducting detailed analysis and forecasts for infrastructure planning and creating financing strategies in accordance with the County’s Long-Term Financial Sustainability Strategy.  The position will assist with the development and implementation of the County’s Corporate Asset Management (CAM) programme and maintain the tangible capital asset registry in the system of record (CityWide Asset Manager).  The position is also responsible for completing the annual capital asset accounting requirements and related financial reporting.

PRINCIPAL RESPONSIBILITIES

• Conduct detailed analysis and forecasting on infrastructure deterioration, risk, levels of service while integrating climate change impacts.
• Conduct financial analysis that includes, but is not limited to development of replacement and intervention costs, short and long range reinvestment forecasts, lifecycle analysis, and economic analysis.
• Support the development of a robust, transparent and defensible capital investment plan across all service areas by linking level of service targets, asset performance and risk assessment.
• Coordinates the development and implementation of the Corporate Asset Management Programme:
• Develops corporate asset management strategies including regular performance reporting and financing strategies.
• Creates and updates corporate template(s) for the County’s Asset Management Plan, annual reporting activities and performance measurement.
• Completes updates to the corporate asset management plan.
• Completes the preparation and coordination of requests for information from County Service Areas.  Consolidates information as required.
• Support the ongoing implementation of the CityWide software solution and data management strategies.
• Ensures the accuracy of the County’s main asset inventories and databases to support asset management planning (includes additions, disposals, transfers, splits, replacement values, depreciation schedules, and insurance information)
• Prepares for and completes annual asset cost allocations and additions from capital and operating accounts for all County assets:
• Works with asset owners to prepare and document required details.
• Completes entries in CityWide Asset Manager Module.
• Completes capital asset related reporting requirements including applicable FIR schedules, year-end audited financial statement schedules and notes to the year-end financial statements.
• Administers the work order system and enters equipment rates into the financial system.  Closes work orders when no longer required.
• Reviews and revises system documentation, standard operating procedures and policies related to capital asset accounting and asset management.
• Prepares and administers grant applications related to asset management funding.
• Prepares presentations, reports, and communications related to asset management planning and forecasting for staff as required.
• Provide user training and support to County staff with respect to asset management software, work order management and the financial system.
• Analyses data from the CityWide software solution to determine performance trends and reports to staff as appropriate.
• Maintain PSAB 3280 Asset Retirement Obligation and assist with policy and programme development and updates.
• Responds to internal requests related to asset information stored in the financial system (asset inventory listings, number of assets, average age).  Maintains existing departmental spreadsheets and reports as required.
• Responds to requests from external municipalities, Statistics Canada, professional organizations and/or consultants as required to complete asset management related surveys and/or share information related to AM best practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

• Four year university degree in accounting, business or related field.
• Completion of courses towards the Chartered Professional Accounting (CPA) designation preferred.
• Completion of courses related to asset management or project management considered an asset.
• Minimum four years of experience or equivalent in a municipal financial setting preferably in asset management related projects and activities.
• Knowledge of financial planning including capital and operating budgeting.
• Knowledge of municipal financial reporting requirements.
• Knowledge in and ability to apply project management tools and methodologies.
• Superior customer service, communication and problem solving skills.
• Ability to work in a team environment with staff with a wide range of financial experience and knowledge.
• Excellent computer skills and experience dealing with CityWide software solution, financial software (Oracle JD Edwards Enterprise One would be considered an asset). Proficient user of Microsoft Office products.
• Experience using asset management related technologies and GIS software.
• A valid driver’s licence (minimum G2 Class) and access to a reliable vehicle.