Capital Asset Supervisor Housing - 12 Month

BASIC FUNCTION

This position reports directly to the Housing Maintenance Manager and is responsible to supervise Capital projects within County-owned Housing stock located in Guelph and Wellington County. Duties include, but are not limited to, supervising three Capital Works Coordinators, as well as supporting the Housing Maintenance Manager with the delivery of Asset Management and Capital Budgets within Housing Services. The Capital Asset Supervisor assists with technical and project administration for capital requirements, asset condition and risk, accounts receivable and capital reporting for the Housing Services Division according to approved standards, legislation, regulations as well as policies and procedures.

PRINCIPAL RESPONSIBILITIES

• Provide supervision to staff in a manner that motivates and guides them to be responsible and accountable.
• Supervise two full-time regular and one contract Capital Works Coordinators.
• Assist the Housing Maintenance Manager with the delivery of Capital Works, including:
  • Having knowledge of capital asset legislation, construction lien act, codes and related requirements such as contract law, Ontario Building Code, Fire Code, local by-laws, maintenance services, construction trends and be knowledgeable about energy efficient and cost-effective solutions.
  • Ensure timely project completion including minor/major capital work, follow up for correction and deficiencies and support for tenants.
  • Review of annual asset inspections.
  • Provide training to staff and stakeholders on policies and processes.
• Support the Housing Maintenance Manager in the delivery of the annual capital budget.
• Maintain the thirty-five year capital plan database.
• Prepare annual project summaries and reports.
• Conduct research and forecast pricing.
• Review and draft capital tenders.
• Conduct inspections on capital projects, support Capital Works Coordinators with quality control of new assets.
• Obtain and log performance securities and release bid securities.
• In coordination with the Capital Works Coordinator(s), ensure release of holdback payments, in accordance with the Construction Lien Act.
• Review accounts payable for capital expenditures, query payments that are incorrect.
• Maintain asset inventory in CityWide and other databases.
• Provide back up to Maintenance Supervisor as required.
• On-call Rotation for after hours/weekend coverage.
• May be required to assume duties of the Housing Maintenance Manager in the Manager’s absence.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

• Three year college diploma in architecture, building science technology, engineering technology or related field.
• Minimum five years of experience or equivalent in building science, procurement and/or construction.
• Supervisory experience preferred.
• Experience working in asset management, property management, industry best practices and related social services.
• Project Management Professional Designation preferred.
• Experience with budget/tender preparation, project administration, accounting functions.  Must have excellent mathematical skills.
• Knowledge of the Housing Services Act and Regulations, Residential Tenancies Act, Municipal By-Laws, technical guides/manuals and Ontario Building Code technical policies/procedures.
• Excellent management and leadership abilities including the ability to work in a unionized environment.
• Ability to adapt established methods or procedures, such as referring to and compliance with legislation and by-laws for capital works projects.

• Ability to work with a diverse client group with technical expertise.
• Sound judgment and decision making skills in situations that can be ambiguous or difficult

• Application of knowledge to analyze complex problems is required.

• Excellent customer service skills and the ability to work with a diverse client group in a professional manner.

• Strong organizational skills with the ability to maintain accurate records.
• Well-developed written and verbal communication skills.
• Ability to maintain confidentiality.

• Working knowledge of Microsoft Office, AutoCAD and database software.
• Knowledge of community agencies would be an asset.
• A valid driver’s license (minimum G2 Class) and access to a reliable vehicle.