Maintenance Coordinator - 15 Month

BASIC FUNCTION

This position reports directly to the Maintenance Operations Supervisor and is responsible for the direct maintenance of a portfolio consisting of family, adult and senior-lifestyle rental units located in Guelph and the County of Wellington, for the Housing Services Division. The Maintenance Coordinator ensures maintenance and preventative maintenance programmes are followed in order to keep properties in a safe, well-maintained condition according to approved standards, including legislation, regulations, policies and procedures.  

PRINCIPAL RESPONSIBILITIES

Under the guidance of the Maintenance Operations Supervisor, the Maintenance Coordinator has the following duties and responsibilities:

• Directly responsible for daily maintenance requirements for family, adult and senior-lifestyle units, located in Guelph and the County of Wellington.
• Investigate maintenance requests from staff and tenants.  Initiate work orders for repairs and follow up with staff, tenants and contractors .
• Conduct timely move out inspections, assign and schedule scope of work required, follow up with contractors within timeframes.
• Assist Property Services staff with enforcing property standards and eviction of tenants as needed.
• Annually inspect all units, report on repairs required, unit condition and appropriate tenant charges.  Responsible for follow up and inspection of completed contractor work.
• Conduct inspections on construction projects, identify deficiencies and recommend payment for tender work as assigned. 
• Coordinate with Capital Works Coordinator(s) to inform capital planning by reporting on conditions and above average maintenance requirements of assets.
• Monitor expenses and operational budget impacts, identify and report on trends in spending and make adjustments to stay within approved budget.
• Review all operational maintenance accounts payable documents including but not limited to, work orders, invoices, quotations, reports etc. 
• Purchase adequate supply of standard products, materials and equipment as well as ensure equipment is properly maintained for safe use.
• Assist with the administration of operational tenders by conducting inspections, ensuring compliance with specifications, and recommending payment for items such as grounds maintenance, waste removal, elevator maintenance, and fire alarm maintenance and testing.
• Conduct inspections of capital works projects as assigned, including ensuring compliance with tender documents and recommending for payment.
• Provide parking enforcement in cooperation with Property Services at all Housing properties and offices within the City of Guelph.
• Participate in on-call rotation for after hours, weekend and holiday coverage.
• See full job description.

MINIMUM QUALIFICATIONS

• High school diploma, plus an additional programme of over one and up to two years in architecture, building science, construction, maintenance or related field.
• Over one year related experience in building science, construction and/or maintenance, and human services.
• Knowledge of the Housing Services Act and Regulations, Residential Tenancies Act, Ontario Building Code, technical policies and procedures, and construction practices.
• Ability to adapt established methods or procedures, such as complying with legislation/by-laws and identifying maintenance problems.
• Ability to work with a diverse client group with technical expertise.
• Application of knowledge for problem solving is required.
• Strong organizational skills with the ability to maintain accurate records.
• Well-developed written and verbal communication skills.
• Ability to maintain confidentiality.
• Working knowledge of Microsoft Office and database software.
• A valid driver’s licence (minimum G2 Class) and access to a reliable vehicle; flexibility of location required.