Payroll Manager - 18 Month

BASIC FUNCTION

Reporting to the Assistant Director of Human Resources (HR), the Payroll Manager coordinates payroll activities and functions to ensure accurate and timely payroll processing. This position involves responsibility for performing and supervising payroll-related tasks including overseeing electronic time entry, processing all payroll changes, submitting all electronic remittances to Revenue Canada, Workplace Safety and Insurance Board, Employer Health Tax, Registered Retirement Savings Plans and any other remittances required including the year-end XML creation of T4s and T4As. The Payroll Manager is a lead with any testing required relating to integration activities, upgrades or new system or function implementations related to payroll.
This position is responsible for ensuring accurate benefits and pension administration, including remittance payments to Ontario Municipal Employees’ Retirement System (OMERS) and the benefits carrier (including balancing/reconciling reports), and ensuring benefit claims are managed and monitored in an accurate and timely manner. The Payroll Manager is also responsible for the preparation payroll reports in the processing of payroll records and data with a high degree of accuracy.  

PRINCIPAL RESPONSIBILITIES

• Ensure compliance with applicable laws and payroll tax obligations.
• Supervise and coach payroll team members, ensuring the payroll operation is functioning efficiently both in-house and remotely.
• Perform more complex payroll duties and has lead responsibilities in all areas of system functionality, system integrity, code setup, electronic attendance entry, processing and balancing. 
• Conduct auditing of payments, deductions and payroll records for compliance with rules and regulations and updating and maintaining payroll master file fields on the database, resolving payment, deduction and record discrepancies. 
• Take the lead with any testing required relating to integration activities, system upgrades or function implementations.
• Analyze potential payroll problems, contact employees and their supervisors in consultation with Director of HR, document problem areas and recommend corrective action. 
• Act as the main specialist role in Human Resources for the JD Edwards and Kronos systems and provide training, updates and assistance in all payroll areas in conjunction with IT.  
• Perform troubleshooting of payroll issues and lead Payroll testing during system upgrades and implementation. 
• Manage the administration of County benefit plans. 
  
• Manage the administration of the OMERS pension plan. 
• Ensure the OMERS 119 annual reconciliation is completed annually. Determine the deadline required for completion (usually by mid-February at the latest) and support the Pension and Benefits Coordinator with any “exceptions” as soon as they are received back from OMERS.
• Assist the Director of HR with research, preparation and writing of reports for the Administration, Finance and Human Resources Committee (AF&HR) and Staff Advisory Committee (SAC) as assigned; attend meetings and present on reports as requested. 
• Other duties as required.

MINIMUM QUALIFICATIONS

• Three-year university degree or equivalent in business, accounting or a related area. 
• Payroll Leadership Professional (PLP) or Payroll Compliance Professional (PCP) designation through the National Payroll Institute  is preferred. 
• Minimum five years of experience or equivalent in payroll, including experience in a supervisory role, preferably in a municipal setting. 
• Exceptional knowledge of Income Tax Act, Canada Revenue requirements, OMERS regulations, Pension and Benefits Act and all other relevant legislation. 
• Knowledge of the OMERS pension plan and benefits administration. 
• Knowledge of electronic time reporting and time record processing procedures, rules and regulations relating to payroll processing, principles of good record-keeping and auditing. 
• Excellent working knowledge of Microsoft Office Suite; above average knowledge of Excel.
• Extensive working knowledge of both payroll software applications and Human Resources Information Systems (HRIS); experience working with JD Edwards, SAP Success Factors and Kronos is an asset.
• Knowledge and understanding of Ontario’s Occupational Health and Safety Act. 
• Well-developed leadership and administrative abilities combined with excellent presentation, writing and problem-solving skills, and maintaining accurate records.
• Excellent customer service and communication skills, including the ability to handle sensitive information in a confidential manner.